Avoid deposit disputes with signed inspection reports.
Create legally-structured move-in and move-out reports — photos, room-by-room condition, and digital signatures — in about 10 minutes, straight from your phone.
“Helped me avoid a R12,000 deposit dispute.”
“Much simpler than full rental software.”
“Takes 10 minutes to complete.”
A signed report your tenant can complete from their phone.
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1Create an inspection
Pick the property, choose move-in or move-out, add tenant details if needed.
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2Capture conditions & photos
A room-by-room checklist with notes and camera photos as evidence.
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3Sign, share & export
Collect signatures in-app or via a secure WhatsApp/email link, then export a PDF.
What is a rental inspection report?
A rental inspection report is a dated, signed record of a property's condition — room by room, backed by photos — captured at the start (move-in) and end (move-out) of a tenancy. It's the evidence both landlord and tenant rely on when it's time to settle the deposit.
Without one, a deposit dispute becomes one person's word against another's. With a signed, photo-backed report, the condition is simply not in question.
The Rental Housing Act requires landlords and tenants to jointly inspect the property before move-in and again at move-out. Skipping it weakens any later claim on the deposit.
Disputes over scuffs, stains, and damage that "were already there" — or weren't. A clear baseline means deductions are fair and defensible for everyone.
About 10 minutes per property with TenantSpect — a guided checklist, photos from your phone, and signatures collected on the spot or via a secure link.
Clear, signed evidence reduces disputes and protects both parties.
A guided, mobile-first flow — no training required.
Fair pricing in rands, mobile-first, WhatsApp-friendly sharing, POPIA-aware.
Your next inspection could protect a deposit.
Create your first inspection free — no credit card required.
Rental inspection software for South Africa
If you're searching for a rental inspection template, move-in inspection form, or property inspection app in South Africa, TenantSpect provides a structured, photo-backed, digitally signed report format built specifically for local landlords and rental agents.
Establish a clear baseline at the start of a lease with a signed checklist and photo evidence.
Compare against the original condition and reduce back-and-forth about the deposit.
Pricing in rands, mobile-first workflows, WhatsApp-friendly sharing, and POPIA-aware data handling.